Childcare and education
Childcare classroom operating budget
Compare entered classroom tuition with staffing and operating expense using your own authorized capacity.
Your inputs
Complete the fields for your selected method. Zero means intentionally zero, not unknown. Currency selection labels amounts; it does not convert exchange rates.
How this calculation works
period surplus = enrolled children × tuition - staff person-hours × loaded cost - child variable costs - fixed room costs
Capacity and staffing are supplied by you after checking applicable requirements. This tool does not calculate legal staff-to-child ratios or permit operating with insufficient staff. Periods must match; deposits, subsidies, unpaid tuition and attendance changes are excluded. Use your own records for the same scope and period. Example figures are illustrative, not industry benchmarks. Results exclude income taxes and any cost you have not entered. Check the result before pricing work or committing resources.
What information do I need?
Use records for the same job, equipment or accounting period. Only the fields for your selected entry method are required. An unknown amount is not zero.
Input definitions and where to find them
- Your authorized classroom capacity (children): Use the matching measured quantity, time log, schedule or clearly stated estimate. Zero means intentionally none; an unknown amount is not zero.
- Children enrolled in this price group (children): Use the matching measured quantity, time log, schedule or clearly stated estimate. Zero means intentionally none; an unknown amount is not zero.
- Tuition per child for period (selected currency): Use a supplier quote, invoice, payroll record or allocated cost for the exact job or period named here. Include this amount only once.
- Total staff person-hours for period (person-hours): Use the matching measured quantity, time log, schedule or clearly stated estimate. Zero means intentionally none; an unknown amount is not zero.
- Loaded staff cost per person-hour (selected currency): Use a supplier quote, invoice, payroll record or allocated cost for the exact job or period named here. Include this amount only once.
- Other variable cost per enrolled child (selected currency): Use a supplier quote, invoice, payroll record or allocated cost for the exact job or period named here. Include this amount only once.
- Other fixed classroom cost for period (selected currency): Use a supplier quote, invoice, payroll record or allocated cost for the exact job or period named here. Include this amount only once.
Use the Where to find this value controls beside the inputs for available work-it-out helpers. Estimates remain your assumptions; a helper does not verify the source figures.
Worked example
Example amounts use US dollars (USD).
Example answer: Classroom surplus after entered costs is $1,300.00 for the illustrative inputs below.
Example inputs
- Your authorized classroom capacity: 12 children
- Children enrolled in this price group: 10 children
- Tuition per child for period: $1,000.00
- Total staff person-hours for period: 320.00 person-hours
- Loaded staff cost per person-hour: $20.00
- Other variable cost per enrolled child: $80.00
- Other fixed classroom cost for period: $1,500.00
- Classroom surplus after entered costs
- $1,300.00
- Tuition receipts
- $10,000.00
- Staffing cost
- $6,400.00
- Whole enrollments to cover entered costs
- 9 sales
- Open places against supplied capacity
- 2 places
These illustrative values are not recommended rates or industry averages. Replace every example input with your own figures.
Use the result well
Compare entered classroom tuition with staffing and operating expense using your own authorized capacity. Inputs come from your own records and stated assumptions; no rates or legal limits are looked up.
Keep inputs on the same scope and time basis. Calculations retain precision internally; displayed values generally round to two decimal places, with extra precision for very small values and whole-unit rounding where required. Economic comparisons describe your supplied assumptions and do not guarantee future results.
This tool provides business arithmetic. It does not approve engineering designs, establish legal or tax treatment, select equipment or certify safe operating conditions.